A brand deal tracker that remembers who still owes you money.
A free brand deal tracker for content creators and UGC creators. Log every deal, move it from pitch to paid, and see at a glance what is in talks, booked, invoiced and overdue, plus which usage licences end soon. It runs in your browser with no sign up, and exports to a CSV for Google Sheets, Excel or Notion.
Your brand deals, in one place
Add each deal as it comes in and move it along: pitched, negotiating, agreed, content live, invoiced, paid. The totals at the top update as you go, overdue invoices turn orange, and any usage licence ending in the next 30 days gets flagged.
Add a brand deal
Saved in this browser only. Nothing is sent to Veyra. Export a CSV to keep a copy or open it in Google Sheets, Excel or Notion.
The brand deal tracker template
Paste these column headings into Google Sheets, Excel or a Notion database. They are separated by tabs, so each lands in its own column.
Brand deal tracker columns
Brand Deliverables Fee (GBP) Status Goes live Invoice number Invoice due Paid on Usage rights Usage rights end Exclusivity until Contact Notes
Five habits that get creators paid
Log the deal the day it lands. A DM you mean to come back to is a deal you will forget.
Put the due date on every invoice. Then the tracker can tell you when it is late. Brands are businesses, so with no agreed date a payment is late 30 days after the invoice and you can claim interest plus a fixed £40, £70 or £100 (GOV.UK: late commercial payments).
Record usage end dates. When paid usage runs out, the next invoice is a renewal.
Review it every Monday. Filter to “Needs attention” and clear the list. Ten minutes, once a week, beats a panic at tax time.
Export before you switch browsers. The tracker lives in this browser. A CSV export keeps a copy anywhere.
From tracker to business system
The content creator CRM keeps the same deals on proper projects: contracts signed online, drafts in a private gallery, usage rights with expiry dates and invoices with payment links. Pair this tracker with the free influencer contract template, the content creator invoice template and the UGC rate card.
Questions people ask
What should a brand deal tracker include?
At minimum: the brand, the deliverables, the fee, the status, the date the content goes live, the invoice due date, the date it was paid and when usage rights end. Those last three are where creators lose money.
Is this brand deal tracker really free?
Yes. It runs in your browser, saves to this browser only, and needs no account. Export a CSV whenever you want a copy.
Can I use this as a Notion or Google Sheets template?
Yes. Copy the column headings below into a new sheet or Notion database, or export your deals from the tracker as a CSV and import that file.
Why track usage rights end dates?
Because a brand still running your content after the licence ends owes you a renewal. An end date in your tracker turns that into a reminder instead of a missed invoice.